SmithdaleRecords
Cost calculator

What verifications cost you now.

Three inputs. Most HR teams have never added it up.

Your numbers
Estimated at 2.5% of headcount. Change it if you know yours.
Find the record, confirm the asker, respond, file.
Where $45 comes from
Base salary$65,000
Payroll taxes, 10%$6,500
Benefits, 20%$13,000
Management and overhead, 15%$9,750
True annual cost$94,250
÷ 2,080 hours$45 / hr

Most people only count base salary. The real number is about 45% higher.

What it adds up to
Hours your team spends on verifications
15 hrs / month
What that costs
$675 / month · $8,100 / yr

That’s the time on the clock. It doesn’t count the interruption, getting back into what you were doing, training a backup, or the mental tab it keeps open all week.

Smithdale, 1,001 to 2,500 employees
$149 / month

Offset this cost, or turn verifications into a revenue center. Learn more

Schedule a demoSee pricing
How we figure it

The math, shown.

Requests per monthEmployees × 2.5%. Our clients see 2 to 4 requests per 100 employees per month. Higher with turnover.
HoursRequests × minutes ÷ 60. Twenty minutes covers finding the record, confirming the asker, writing back, and filing.
CostHours × loaded hourly rate. $45 is a $65,000 payroll specialist once taxes, benefits, and the manager who checks their work are counted.
What we leave outInterruptions, the calls that bounce to a second person, and employees who wait a week for a mortgage letter. Add those yourself.